I’ve been busy making some photo-album books and a new edition of my art book, now with 62 full-size paintings for $29 from Lulu: Better Worlds.

As regular readers of Rudy’s Blog will know, I have an interest in creating art books and photobooks, whether for family gifts or for products that I can sell online as print-on-demand books.
I first did this in December, 2008, when I designed the first edition of Better Worlds , with only 47 pictures. (As mentioned above, the new version has 62.) At that time I blogged some information about my process, and I wrote some down in a note to myself. But now that I’m going through the process again, I thought it would be worthwhile to write up the steps so I can find them again. And maybe some of my readers might find this useful as well.
I’m going to describe a procedure is for a Windows machine with Office 2007, Adobe Acrobat Pro, and two gigabytes of RAM. The basic process is to create a document that looks like your photobook, save it as a high-resolution Adobe PDF, and upload this PDF to a print-on-demand site. (In principle it seems like you could do essentially the same thing on a Mac, but my expertise is in Windows.)

Why don’t I just use Lulu’s online photobook design software or Blurb’s downloadable design software BookSmart? Well—I’m a computer hacker and I like to tweak. And I don’t like either the Lulu or the Blurb wares very well, as they default to cropping my pictures—and generally I have already cropped my pictures to be the way I want. (I know I can cancel the cropping, but that takes a lot of clicks.) I also find the Lulu and Blurb software to be somewhat kludgy and hard to use—the response is sluggish and you have to repeat a lot of steps, and when you make a big book, the wares are highly prone to running out of RAM and freezing up. Also, I worry that these wares may in fact downsample my images to a lower resolution than I’d like. And my guess is that the Mac iPhoto bookware also tends have these same two issues, that is, the issues of cropping your images and of downsampling images to overly low resolutions.
So I’m learning to do it myself with Word and Acrobat Pro. I actually own a copy of Adobe In Design, which is especially made for designing books, but so far I haven’t gotten it together to learn how to use it. It seems like I can what I want done pretty easily with Word.
Here are the steps.

Create Your Document File
Put your JPG files into a directory. Create a Word document in this file. The shape of your pages needs to match the shape of a book that an online print-on-demand publisher uses. I have been using Lulu, where I can pick a book shape and download a template in the form of a .DOC file from the link http://www.lulu.com/en/help/book_formatting_faq#book_layout. You can open this template as if it were a document, and save it as the document for your book. The pages are shaped the right way for the book.
Blurb, who provide similar services, also allow you to upload a PDF for your photo book. They only supply Adobe In Design templates for their book shapes—which mostly don’t happen to be the same shapes as Lulu’s. I’m not currently running In Design. In principle I could use Word to make an appropriate document, as Blurb does list the desired page sizes and margins and I could input these into Word using the Page Layout|Page Setup dialog…but so long as Lulu is working for me, I haven’t bothered.

Insert Your Pictures
So let’s suppose that one way or another you’ve opened a Word file with the page layout matching a targeted print book size. Use Insert|Picture dialog. It’s easiest just to insert all your pictures at once. Navigate to the directory with your pictures and make sure they’re in an order you like. If you right click in the file list you get a context menu where you can choose Arrange Icons By to get a choice or automatic orderings. Do that.
Then select all of the pictures for your album at once. Use Insert|Link to File to put them all into the document . This is important. You need to use the Insert|Link to File option rather than the plain Insert option because otherwise your document will get too large for Word to handle it. If you use Insert|Link to File option, the doc is small, and the pictures “live” outside it.

Arrange Your Pictures
Go to Word|Word Options|Display|Always show these formatting marks on the screen and turn on the check mark by Paragraph marks. Now make sure there is a paragraph break ¶ after each photo. Until you do this, you will have difficulty getting more than one photo per page.
Now select the whole file with the Ctrl+A key combination, and use Home|Paragraph|Centered if you want to center all the images. I recently made a book in a standard kind of paper shape, that is 8 inches across and 11 inches high, and I mostly put two pictures on a page, one above the other, so it was natural to center them.
You can resize the images by dragging their corners. Note—and this is the good news—that their aspect ratios are preserved. They’re not cropped. And they’ll flow together, squeezing onto the same pages if there’s room. If they are small, you can have two on one line. Insert spaces to put room between them. Or have one above the other, usually with an extra paragraph break in between for spacing.

Set-up for Printing to Adobe PDF
Now to save as a PDF. If you have downloaded the 2007 Microsoft Office Save As PDF Add-in, you have the option File|Save As PDF. Generally you don’t want to use this, as it will save your images at a very low resolution, something on the order of 72 pixels per inch, which isn’t suitable for printing.
Instead you have to use the Word Print dialog and set the printer to be Adobe PDF. In order for this Print option to be there, I believe that you need to have Adobe Acrobat Pro installed on your machine. Adobe Acrobat Pro is, I’m sorry to tell you, a product that you need to buy, it’s not free like the Adobe Reader. But I think you’re better off with the real Adobe product with some fly-by-night special-purpose ware that purports to do the same thing.
If you’re still with me, you now have to edit the Properties of the Adobe PDF print. You can reach this properties in two ways. Either directly from the Word Print menu, where you select Adobe PDF as your printer, and then go into Properties|Adobe PDF Settings Or you go to Windows Start and find the Printers and Faxes|Adobe PDF line. Right click on Adobe PDF and select Properties to and you can dive down into those same Properties|Adobe PDF Setting menus.
Ack! Too much geekage. Quick…need art…

The sixty or so pictures in the new edition of BETTER WORLDS!
Now…back to the Adobe PDF Properties Adobe PDF Setting dialog…sigh.
The easy thing to do is simply to change the Default Settings line to High Quality Print, which will probably be one of the options. But it’s probably wiser to edit the settings a bit, using the Edit dialog. Once you have edited the settings, you can Save them under a new name that you choose. So really you only need to do these tweaks once.
There are two things you want to edit.
(1) You want to make sure you’re using a high pixel count, but not so high that your PDF gets too unwieldy. Select the Edit|Images option, you can make sure that your Color Images are printed to the PDF at 300 pixels per inch (or even 400 if you can get away with it in terms of manageable file size, although really 400 is usually overkill, and results in PDF files so big that they crash my machine). Note that you set two numbers, the targeted size, and the size above which the image is downsampled to be the target size. You can set both of these to 300, for instance.
(2) Most printers require that you embed your fonts. So—if you are using fonts—go to Properties|Adobe PDF Settings|Edit|Fonts and make sure that Embed All Fonts is checked.

Print to Adobe PDF
The printing-to-Adobe-PDF process takes a long time, like maybe an hour, and uses a lot of RAM. Close all your other applications before you start it. And don’t use your computer for the time that the printing takes. First you see a dialog saying pages are being processed, and then for quite a while nothing seems to be happening but Adobe Distiller is invisibly at work. When it’s done an Acrobat window will pop up showing your file. Leave the computer alone until the printing is really done or you’ll lock it up and probably have to start over!
Depending on whether you went for 200, 300, or 400 pixels per inch, and on how many pictures you have, the resulting PDF will be a hundred megabytes or maybe a gigabyte, or more.

Upload your PDF
To upload a PDF this big to Lulu you have to use their ftp, see http://www.lulu.com/en/help/upload_big_files. You can download the free ftp client software Filezilla for doing this. Uploading your PDF can take an hour or several hours, depending on the file size. While this is happening, you can’t effectively do email or web surfing very well, as your internet link is full of bytes. It’s better to leave the machine and go do something else until the process done.
In Lulu the file ends up in a location called My Files, and then you can add it to a project—Lulu has fairly good Help online. Or you click around and eventually figure it out.
One final caution here. Often you’ll decide that you want to upload a revised version of your image-file PDF. Always give the new file a new name, like by putting “ver2” at the end. If you upload a file with the same name twice, Lulu’s database is likely to get confused and you won’t be able to use the file.





































